Minutes of Arneway General Meeting 2023 9th of November Harlesden Methodist Church
| Attendees: Salina Sandhu (Chair) Izzy Olszewska (Secretary), Duncan Aitkins (HSM) Judith Mascarenhas (Maintenance Officer), Isaac Mensah(Treasurer), Cherry Ann Brown, Phil Taverner, Violet Taylor, Elsa Gebremariam, Evelyn Mulkerins, Jennifer Stewart, Arnold Downes, Pat Mahoney John Guerlin, Amira Ismail, Tom Driscoll | ACT | |
| 1 | 1.0: Introduction and welcome by the Chair | 1.0: Introduction |
| 2 | 2.0: Apologies for Absence Joel Adewale, Ernesto Mormile, Berhane Fitur, Alain Gouro, Henok Michael, Alex Coeln ,Pat Mahoney, Azeb Gersus,, Rohan Scott, Don Carreras, Carolla Stewart, Yasin Ismail, Andrea Brown, Chris Doody, Winsome Deleta, Khalid O’Beirne , Mercedes Fernandez, Gerry Morrin, Marie Rose | 2.0 Apologies |
| 3 | 3.0: Minutes of previous AGM meeting circulated | 3.0 AGM minutes |
| 4 | 4.0: Fire safety Inspections, Doors, lighting Fire safety doors have been installed throughout Arneway properties The installation of emergency lighting in communal areas has started and will continue into the early part of next year. | 4.0 Fire safety Inspections, Doors, lighting |
| 5 | 5.0: Gas and Electricity meter installation The installation of cupboards for the electricity meters has been started and is ongoing The project is not straightforward as many of the electricity metres are laid out unevenly. This is in line with what the government has set out and is all park of the fire risk assessment. | 5.0: Gas and Electricity meter installation |
| 6 | 6.0: Decarbonisation The government wants to phase out gas boilers and the installation of new gas boilers will eventually become extinct. Arneway will no longer install gas boilers in cases of voids but will aim to repair any existing gas boilers that are still under guarantee. Alternatives to gas boilers are currently being investigated | 6.0: Decarbonisation |
| 7 | 7.0: Pest Control Judith said that the co-op is not responsible for any pest control issues She recommended that if residents have any pest control issues they contact Brent Council who offer pest control services A member of Arneway complained that she had mice in her property and that they were at the property when she moved in Judith said it is difficult to determine if the pests are at the property when a tenant moves in or if they brought the pests with them Judith recommended that wire netting/mesh be installed at any points where mice can enter the property | 7.0: Pest Control |
| 8 | 8.0: Suffolk Road NW10 The Suffolk Road project has gone from three-bedroom properties to two 1-bedroomed properties The cost of the project will come from GLA grants and a mortgage The access issue is still ongoing The person who has the lease has been renting it, there are 12 years on the lease left so it makes sense to buy the land outright We will need to pay compensation to the current owner of the land | 8.0: Suffolk Road NW10 |
| 9 | 9.0: Board Appraisals and Training The board underwent appraisals this year the aim was to help see areas where members could improve and grow their skill set The appraisal helped identify which areas the board can improve their knowledge in The hope is that this will help the board to improve and attend courses to grow their skill set | 9.0 : Board Appraisals and training |
| 10 | 10.0: Christmas party The Christmas party will take place at the London Hilton in Shepherds’ Bush on the 15th of December Judith will email the address to all members as there has been confusion in the past and some people have gone to the Hilton in Kensington Olympia. The cost of bringing a partner has increased to £30 this is due to increasing costs from the Hilton | 10.0 Christmas party |
| 11 | 11.0 A.O.B Judith said that she has heard talk that all jobs have gone to Syncardia (Yemi) She has said this is not the case and that all projects go through a tender process and that the winning contractor is chosen by Ed (DCUK) and not by the office. | 11.0: A.O. B |